INDEPENDENT NATIONAL ELECTOAL COMMISSION
Plot 436, Zambezi Crescent, Maitama, Abuja
REQUEST FOR EXPRESSION OF INTEREST
1.0 INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its statutory functions and in compliance with Due Process requirements seeks to appoint interested reputable Service Providers and Consultants with relevant experience and good track records to submit “Expression of Interest” for the following under listed Services.
2.0 LOTS
GROUP (A) INEC STATE OFFICES
LOT 1 – ABIA LOT 11 – EBONYI LOT 21 – KEBBI LOT 31 – PLATEAU
LOT 2 – ADAMAWA LOT 12 – EDO LOT 22 – KOGI LOT 32 – RIVERS
LOT 3 – AKWA-IBOM LOT 13 – EKITI LOT 23 – KWARA LOT 33 – SOKOTO
LOT 4 – ANAMBRA LOT 14 – ENUGU LOT 24 – LAGOS LOT 34 – TARABA
LOT 5 – BAUCHI LOT 15 -GOMBE LOT 25 – NASARAWA LOT 35 -YOBE
LOT 6 – BAYELSA LOT 16 – IMO LOT 26 – NIGER LOT 36- ZAMFARA
LOT 7 – BENUE LOT 17 – JIGAWA LOT 27 – OGUN LOT 37 – FCT
LOT 8 – BORNO LOT 18 – KADUNA LOT 28 – ONDO
LOT 9 – CROSS RIVER LOT 19 – KANO LOT 29 – OSUN
LOT 10 – DELTA LOT 20 – KATSINA LOT 30 – OYO
GROUP (B) LOT 38 – INEC HEADQUARTERS, MAITAMA-ABUJA
3.0 SERVICES
CATEGORY DESCRIPTION REMARKS
1. Servicing and Maintenance of Vehicles
This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1- 38 and as indicated in Paragraph 2.0 (i.e. Group A and B)
2. Provision of IT Consultancy Service This service will be carried out at INEC Headquarters Abuja as Lot 38.
3 Provision of Biometrics Forensic Service This service will be carried out at INEC Headquarters Abuja as Lot 38.
4. Automation of Commission’s Operation This service will be carried out at INEC Headquarters Abuja as Lot 38.
5 Provision of Audit Service This service will be carried out in 36 States, FCT, INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B )
6 Management Development Consultancy Service This service will be carried out in 36 States, FCT, INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B )
7 Fleet Management Service This service will be carried out in 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B
8 Document Review and Publishing This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (Group A and B)
9 Transcribing Election Materials into Braille This service will be carried out at INEC Headquarters Abuja, as Lot 38
10. Computerization of personal particulars & nomination papers of Election Candidates This service will be carried out at INEC Headquarters Abuja as Lot 38
11 Upgrade and Maintenance of Commission’s ICT infrastructure This service will be carried out in 36 States, FCT and INEC Headquarters Abuja as Lots 1-38 and as indicated in Paragraph 2.0 (i.e. Group A and B)
12 Development of Online Content and Resources for 2023 General Elections. This service will be carried at INEC Headquarters Abuja as Lot 38
13 E – documentation/ Archiving System for the Commission This service will be carried out at INEC Headquarters Abuja as Lot 38
14 Production and overlaying existing Polling Units This service will be carried out at INEC Headquarters Abuja as Lot 38
15 Update, Review of E-Training resources for Basic Security in Election Duties & E – certification for Election Violence Mitigation & Advocacy Tool (EVMAT) This service will be carried out at INEC Headquarters Abuja as Lot 38
16 Development of Real-time Monitoring & data collection mobile App and Activities alert prompt for Commissions Activities with dashboard. This service will be carried out at INEC Headquarters Abuja as Lot 38
17 Consultancy for Construction Project This service will be carried out at INEC Headquarters Abuja as Lot 38
4.0 ELIGIBILITY REQUIREMENTS:
Firms interested in bidding for any of the Lots must possess the following eligibility requirements:
i. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7;
ii. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018, 2019 and 2020) valid till 31st December, 2021;
iii. Evidence of Pension Clearance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);
iv. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
v. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
vi. Evidence of Registration on National Database of Contractors, Consultants and Services Providers by submission of interim Registration Report (IRR) expiring on 31st December, 2021 or valid Certificate issued by BPP.
vii. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission (INEC) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
viii. Company’s Audited Accounts for the last three (3) years (2018, 2019 and 2020).
ix. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
x. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xi. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xii. All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and email address. The Letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
These documents are to be arranged in the order in which they are listed above
5.0 ADDITIONAL REQUIREMENTS:
(i) Proof of technical expertise to execute the job;
(ii) Evidence of accreditation/registration with relevant professional
body ;( CPRCN, CIPM, ANAN, ICAN, NIM, COREN, NIA etc), where applicable.
(iv) List of verifiable documentary evidence of similar jobs successfully executed or /on-going within the last five (5) years (e.g. letter of Award, Job completion certificate etc.);
(v) List of key personnel to carry out the work including photocopies of relevant
Professional certificates.
6.0 NOTATION
(i) The document should be arranged in the order listed at 3.0 above and clearly
Separated by dividers; with page numbers and table of content
(ii) Failure to submit all the general required documents stated above may lead to the disqualification of the Bids;
(iii) Late submission of pre-qualification documents will not be entertained;
(iv) No payment of tender fee is required at this stage of submission of proposal;
(v) All CAC, PENCOM, ITF, NSITF and tax Clearance Certificates submitted may be referred to Security Agencies, Corporate Affairs Commission (CAC) Federal Inland Revenue Service (FIRS), Industrial Training Fund (ITF), National Pension Commission and other relevant bodies for verification;
(vi) This notice shall not be a commitment on the part of Independent National Electoral Commission to award any form of contract to any respondent nor shall it entitle any company/Firm submitting documents to claim any indemnity from the Commission;
(vii) Bidders can submit through Post (Courier Services);
(viii) Bidders shall be responsible for all costs in preparation and submission of Bid.
(ix) The Independent National Electoral Commission is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
(x) All participating companies are advised to submit active e-mail account(s) and GSM Number(s) for communication purposes.
(xi) The implementation of the advertised projects is subject to availability of funds.
(xii) Failure to comply with the above requirements shall automatically result in the disqualification of a bidder
7.0 GENERAL INFORMATION
(i) For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm – Mondays to Fridays from the date this advert is made public until the close if receipt of proposals.
(ii) Only successful bidders will be contacted after evaluation of the technical bids via text messages and or the list will be pasted on the INEC notice board/website.
8.0 SUBMISSION OF EXPRESSION OF INTEREST DOCUMENTS
All submissions must be delivered in one (1) neatly bounded hard copy in sealed envelope clearly marked REQUEST FOR EXPRESSION OF INTEREST (Indicating category and Lot No. at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
THE SECERTARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA.
8.1 No Company is allowed to bid for more than one (1) Lot in each category.
8.2 The deadline for the Submission/Opening of Bids and Venue are listed in the table
below:
CATEGORY VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID
1 – 17 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Tuesday, 1st February 2022 at 10:00am Tuesday, 1st February 2022 immediately following closing at 10:00am COMMISSION’S CONFERENCE HALL 1ST FLOOR MAIN BULDING.
PRESENCE OF BIDDERS OR THEIR REPRESENTATIVES SHALL NOT BE REQUIRED DURING BID OPENING
For further enquiries, please contact these numbers, (08069162020, 08053549447), between the hours of 10.00am and 4.00 pm from Monday to Friday during the period covered by this advertisement.
INDEPENDENT NATIONAL ELECTOAL COMMISSION
Plot 436, Zambezi Crescent, Maitama, Abuja
INVITATION FOR PRE-QUALIFICATION / TENDER
1.0 INTRODUCTION
The Independent National Electoral Commission (INEC) in pursuance of its Constitutional functions and in Compliance with the Due Process requirements seeks to prequalify duly registered and reputable Contractors for the under listed Projects.
2.0 LOTS : The lotting indicated in the table below is for Printing and Goods.
GROUP (A) INEC STATE OFFICES
LOT 1 – ABIA LOT 11 – EBONYI LOT 21 – KEBBI LOT 31 – PLATEAU
LOT 2 – ADAMAWA LOT 12 – EDO LOT 22 – KOGI LOT 32 – RIVERS
LOT 3 – AKWA-IBOM LOT 13 – EKITI LOT 23 – KWARA LOT 33 – SOKOTO
LOT 4 – ANAMBRA LOT 14 – ENUGU LOT 24 – LAGOS LOT 34 – TARABA
LOT 5 – BAUCHI LOT 15 -GOMBE LOT 25 – NASARAWA LOT 35 -YOBE
LOT 6 – BAYELSA LOT 16 – IMO LOT 26 – NIGER LOT 36- ZAMFARA
LOT 7 – BENUE LOT 17 – JIGAWA LOT 27 – OGUN LOT 37 – FCT
LOT 8 – BORNO LOT 18 – KADUNA LOT 28 – ONDO
LOT 9 – CROSS RIVER LOT 19 – KANO LOT 29 – OSUN
LOT 10 – DELTA LOT 20 – KATSINA LOT 30 – OYO
GROUP (B) LOT 38 – INEC HEADQUARTERS, MAITAMA-ABUJA
GROUP (C) INEC ZONAL STORES
LOT 39 – NORTH-CENTRAL ZONAL STORE, MINNA
LOT 40 – NORTH-WEST ZONAL STORE, SOKOTO
LOT 41 – NORTH-EAST ZONAL STORE, GOMBE
LOT 42 – SOUTH-EAST ZONAL STORE, OWERRI
LOT 43 – SOUTH-SOUTH ZONAL STORE, PORT-HARCOURT
LOT 44 – SOUTH-WEST ZONAL STORE, OSHOGBO
3.0 PRINTING
CATEGORY DESCRIPTION REMARKS
1. Printing of Political Party Registration and Related Matter Form This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
2. Printing of Guidelines for Election Observation This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
3. Printing of Procurement Forms & Records These items will be supplied to INEC Headquarters Abuja, as Lot 38
4. Printing of Manuals for Registration Officials & Election Officials These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
5.
Printing of Posters for Election
These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
6. Printing of leaflets, Pamphlets and Stickers These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
7. Printing of Guidelines for Election These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
8. Printing of oath of loyalty and Neutrality Form EC17 This item will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above (GROUP A)
9. Printing of Election Forms; Envelopes, Posters, Stickers and Laminated Identity Card with Lanyards These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
10. Printing of RAC Manual, EC 40G Series. These items will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
11. Printing of handbook for Basic Security in Election This item will be supplied to 36 States and FCT, as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
12. Printing of Revised Edition of Atlas of Nigeria Constituencies This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores, as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
13. Printing of Registration Booklet (EC1A) This item will be supplied to 36 States and FCT as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
14. Printing of Registration Forms for CVR These items will be supplied to 36 States and FCT, as Lots 1-37; and as indicated in Paragraph 2.0 above i.e. GROUP A
15. Printing and Supply of A4 Envelopes These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (GROUP A, B and C)
16 Printing and Supply of the Compendium of the Electoral Legal Framework (Constitution, Electoral Act, Manuals, Guidelines and Regulations) These items will be supplied to 36 States and FCT, and INEC Headquarters as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)
4.0 GOODS
CATEGORY DESCRIPTION REMARKS
1. Supply of Election and Party Monitoring (E&PM) Materials These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lot 38 – 44; and as indicated in paragraph 2.0 above (i.e. Group B and C)
2. Supply of Non-Sensitive Materials including Election Stationeries and Equipment: Envelopes, Biros, Marker Pens, Cellotape, Masking Tape, Twine Rope, Liquid Gum, Rechargeable Solar Powered Lamps, Calculators, Scissors, Dry Cell Batteries, Drawing/Tack pin, Mini Stapling Machines, I.D Card Ropes/Tack, Various Stamps, Waterproof Nylon, Laminated IDs Cards for Poll officials, Sleeping Mat, Megaphone and Tactical Torchlight These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores.
Each of the items in this category will be treated as a project and lotted accordingly.
3. Supply of Training Materials and Equipment like Projector, Public Address System etc These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B )
4. Supply of Office Stationaries These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
5. Supply of Office Equipment These items will be supplied to 36 States , FCT, INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)
6. Supply of Computer Consumables These items will be supplied to 36 States, FCT, INEC and Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (GROUP A and B)
7. Supply of Steel Storage Shelves to INEC Stores and INEC Zonal Stores These items will be supplied to Zonal Stores as Lots 39-44; and indicated in Paragraph 2.0 above (i.e GROUP C)
8. Supply of Voter Education Materials ((a.) Reflective Jackets (b) Face Caps
(c) Press Tag, (e)Folder, (f) Writing Materials, (g) Press Information Kit These items will be supplied to INEC Headquarters Abuja as Lot 38
Each Item will be treated as a project and lotted accordingly
9.
Supply of First Aid Kits These items will be supplied to 36 States, FCT, INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 (GROUP A and B)
10. Supply of Election Planning & Monitoring (P&M) Kits (Jacket, Face Cap & T-Shirt) These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
Each Item will be treated as a project and lotted accordingly
11. Supply of Vehicle Spare parts and consumables These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A, and B)
12. Supply of Tyres These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e., GROUP A and B)
13. Supply of Motor Vehicle Batteries These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above(GROUP A, B and C)
14. Supply of Generators These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
15. Production and Supply of Vests/Apron and Face Caps for Electoral Activities These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A, and B)
16. Supply of Computer Hardware, Software and Accessories These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)
17. Supply of Fireproof Safe
This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
18. Supply of Fire Suppression System This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
19. Supply of Security Equipment This item will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
20. Supply of Electrical accessories These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)
21. Supply of printer consumables; Ink, Toners, Drum etc. These items will be supplied to 36 States, FCT and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A and B)
22 Supply of furniture These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
23 Supply of Non-Medical Face Mask , Hand Sanitizer, Hand Gloves, Methylated Spirit and Cotton Wool. These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A, B and C)
24 Supply of backup power supply equipment These items will be supplied to 36 States, FCT, INEC Headquarters Abuja and Zonal Stores as Lots 1-44; and as indicated in Paragraph 2.0 above (i.e. GROUP A B and C)
25 Supply of Equipment for Store Operation; Forklift, Pallets, Adjustable Ladders and Trolleys These items will be supplied to INEC Headquarters Abuja and Zonal Stores as Lots 38-44; and as indicated in Paragraph 2.0 above (i.e., GROUP B and C)
26 Supply and Installation of Storage Facilities These items will be supplied to 36 States, FCT, and INEC Headquarters Abuja as Lots 1-38; and as indicated in Paragraph 2.0 above (i.e. GROUP A B and C)
5.0 WORKS
LOTS: Works will be carried out based on the lotting arrangement indicated in the table below
CAT DESCRIPTION REMARKS
1 Rehabilitation of INEC LGA Offices These works will be carried out in various LGAs. Each LGA will be treated as a lot.
2 Renovation of INEC States Offices These works will be carried out in various States.
Each State Office will be treated as a lot.
3 Reconstruction of INEC LGA Offices These works will be carried out in the LGAs. Each LGA offices will be treated as a lot.
4 Renovation of INEC Zonal Stores These works will be carried out in the geographical zones. Each zonal store will be treated as a lot.
5 Maintenance of Commission’s Headquarters (Maitama and The Electoral Institute) These works will be carried out in the Commission’s Headquarters as Lots 1 – 2
6.0 ELIGIBILITY REQUIREMENTS:
Firms interested in bidding for any of the Lots must possess the following eligibility requirements:
xiii. Evidence of Certificate of Incorporation issued by the Corporate Affairs Commission (CAC) including Forms CAC1.1, CAC2 and CAC7;
xiv. Evidence of Company’s Income Tax Clearance Certificate for the last three (3) years (2018, 2019 and 2020) valid till 31st December, 2021;
xv. Evidence of Pension Clearance Certificate valid till 31st December 2021 (this requirement is only applicable to bidders whose number of staff is 15 and above);
xvi. Evidence of Industrial Training Fund (ITF) Compliance Certificate valid till 31st December, 2021 (this requirement is only applicable to bidders whose number of staff is 5 and above or the bidder’s annual turnover is N50m and above).
xvii. Evidence of current Nigeria Social Insurance Trust Fund (NSITF) Compliance Certificate valid till 31st December, 2021.
xviii. Evidence of Registration on National Database of Contractors, Consultants and Services Providers by submission of interim Registration Report (IRR) expiring on 31st December, 2021 or valid Certificate issued by BPP.
xix. Sworn Affidavit disclosing whether or not any officer of the relevant committees of the Independent National Electoral Commission (INEC) or the Bureau of Public Procurement is a former or present Director, shareholder or has any pecuniary interest in the bidder and to confirm that all information presented in its bid are true and correct in all particulars;
xx. Company’s Audited Accounts for the last three (3) years (2018, 2019 and 2020).
xxi. Reference letter from a reputable commercial bank in Nigeria, indicating willingness to provide credit facility for the execution of the project when needed;
xxii. Verifiable documentary evidence of at least three (3) similar jobs executed in the last five (5) years including letters of Awards, Valuation Certificates, Job Completion Certificates and Photographs of the projects;
xxiii. Company’s Profile with the Curriculum Vitae of Key Staff to be deployed for the project, including copies of their Academic/Professional qualifications (COREN, QSRBN, ARCON, CORBON etc.) for works
xxiv. List of Plants/Equipment with proof of Ownership/Lease Agreement for works
xxv. For Joint Venture/Partnership, Memorandum of Understanding (MoU) should be provided (CAC, Tax Clearance Certificate, Pension Clearance Certificate, ITF Compliance Certificate, NSITF Clearance Certificate, IRR & Sworn Affidavit are compulsory for each JV partner);
xxvi. All documents for submission must be transmitted with a covering/Forwarding letter under the Company/Firm’s Letter Head Paper bearing amongst others, the Registration Number (RC) as issued by the Corporate Affairs Commission (CAC), Contact Address, Telephone Number (preferably GSM No.), and email address. The Letterhead paper must bear the Names and Nationalities of the Directors of the Company at the bottom of the page, duly signed by the authorized officer of the firm.
These documents are to be arranged in the order in which they are listed above
7.0 NOTATION
(i) Bids must be in English Language and signed by an official authorised by the bidder.
(ii) Documents shall be verified and violators shall be referred to investigating authorities.
(iii) Pre-qualification documents submitted after the deadline would be returned un-opened.
(iv) The advertisement shall not be construed as a commitment on the part of INEC to award contract to any contractor, nor shall it entitle any contractor, submitting documents to claim any indemnity from INEC.
(v) Pre-qualification documents should contain a table of contents and properly paginated.
(vi) Presence of bidders/representatives and members of the public shall not be required during the bid opening ceremony in compliance with COVID-19 Guidelines. The Bids Opening will be covered by video recording (link will be sent to bidders) with the presence of two (2) representatives of private sector professional bodies and Civil Society Organisation in the areas of Anti-Corruption/Transparency;
(vii) Bidders can submit through Post (Courier Services);
(viii) Only pre-qualified bidders will be invited at a later date for collection of tender
documents;
(ix) INEC is not bound to pre-qualify any bidder and reserves the right to annul the procurement process at any time without incurring any liabilities in accordance with Section 28 of the Public Procurement Act, 2007.
(x) All participating companies are advised to submit active e-mail account (s) and GSM
Number (s) for communication purposes.
(xi) The implementation of the advertised projects is subject to availability of funds.
(xii) Failure to comply with the above requirements shall automatically result in the disqualification of a bidder.
8.0 GENERAL INFORMATION
1. For clarification and/or additional information you may contact Director Procurement at INEC Headquarters, Abuja between the hours of 10:00am and 4:00pm – Mondays to Fridays from the date this advert is made public until the close of its receipt of proposals.
2. Only successful bidders will be contacted after evaluation of the technical bids via text messages and or the list will be pasted on the INEC notice board / website.
9.0 SUBMISSION OF BID DOCUMENTS
9.1 All submissions must be delivered in one (1) neatly bounded hard copy envelope clearly marked INVITATION FOR PRE-QUALIFICATION (Indicating item i.e Printing, Goods or Works and Category and Lot at the top right hand of the envelope) along with a soft copy in PDF format and addressed to:
THE SECERTARY TO THE COMMISSION,
INDEPENDENT NATIONAL ELECTORAL COMMISSION,
PLOT 436, ZAMBEZI CRESCENT,
MAITAMA DISTRICT, ABUJA
No Company is allowed to bid for more than one (1) Lot in each category
9.2 The deadline for the Submission/Opening of Bids and Venue are listed in the table below:
PRINTING
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID
1 -16 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Tuesday, 15th February 2022 at 10:00am Tuesday, 15th February 2022 immediately following the closing at 10:00am COMMISSION’S CONFERENCE HALL 1ST FLOOR MAIN BULDING.
PRESENCE OF BIDDERS OR THEIR REPRESENTATIVES SHALL NOT BE REQUIRED DURING BID OPENING
GOODS
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID
1 -13 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Wednesday, 16th February 2022 at 10:00am Wednesday, 16th February 2022 immediately following the closing at 10:00am COMMISSION’S CONFERENCE HALL 1ST FLOOR MAIN BULDING.
PRESENCE OF BIDDERS OR THEIR REPRESENTATIVES SHALL NOT BE REQUIRED DURING BID OPENING
14- 26 Procurement Department, 5th Floor INEC HQ, Main Building, Maitama, Abuja Thursday, 17th February 2022 at 10:00am Thursday, 17th February 2022 immediately following the closing at 10:00am COMMISSION’S CONFERENCE HALL 1ST FLOOR MAIN BULDING.
PRESENCE OF BIDDERS OR THEIR REPRESENTATIVES SHALL NOT BE REQUIRED DURING BID OPENING
WORKS
Category VENUE FOR SUBMISSION BID CLOSING DATE AND TIME BID OPENING DATE AND TIME VENUE FOR OPENING OF BID
1 – 5 Procurement Department, 1st Floor, INEC Annex Office, No. 10 Blantyre Street, Wuse II, Abuja Friday, 18th February 2022 at 10:00am Friday, 18th February 2022 immediately following the closing at 10:00am CONFERENCE ROOM, LAST FLOOR, INEC ANNEX OFFICE, NO. 8 BLANTYRE STREET WUSE II, ABUJA.
PRESENCE OF BIDDERS OR THEIR REPRESENTATIVES SHALL NOT BE REQUIRED DURING BID OPENING
For further enquiries, please contact (08069162020, 08053549447), between the hours of 10.00am and 4.00pm from Monday to Friday during the period covered by this advertisement.
